DAPTC Annual General Meeting - AGENDA | Saturday 23 November 2024 | 10:00am - 12:00 Noon
PLEASE NOTE:
- The meeting chat in Zoom will be disabled as in previous years to avoid any disruption to proceedings and effectively two meetings being run alongside each other.
- Voting will be used by online polling and each member council has one vote - please ensure you know who is voting for your coouncil if more than one delegate attends.
- Join Zoom by no later than 9:55am to hear the AGM briefing before the meeting starts.
- Please ensure when you register that you add you name and council name so that they appear on screen when you join the meeting.
- The meeting will be recorded to aid the production of draft minutes and for post AGM communications.
- REGISTER FOR ATTENDANCE AT THE AGM
- 2024 DAPTC AGM Agenda - for download or printing
- Dedicated AGM Webpage
ITEM 1 WELCOME
ITEMS 2 & 3 GUEST SPEAKERS (10am to 11am)
Following a brief presentation there will be an opportunity for a Q&A with both speakers. If you wish to submit a question in advance you can do so here:
SUBMIT A QUESTION IN ADVANCE FOR CLLR NICK IRELAND (Dorset Council)
SUBMIT A QUESTION IN ADVANCE FOR CLLR MIKE COX (BCP Council)
BUSINESS TO BE CONDUCTED (11am to 12 noon)
ITEM 4
Apologies for absence.
ITEM 5
To elect honorary officers:
- President - Jill Crouch (Proposed)
- Vice Presidents - Tony Gibb (Proposed)
- Accountant - Frost & Company (Proposed)
- Auditor - Mr A Notley (Proposed)
ITEM 6
Approval of minutes for the AGM Minutes 18 November 2023 Draft
ITEM 7
To receive and approve the Annual Report including the Financial Report and Audited Accounts for the year ending 31st March 2024.
PRE AGM READ: DAPTC Annual Report to 31 March 2024
ITEM 8
To consider the Annual Subscription for 2025/26 as recommended by DAPTC Executive Committee.
PRE AGM READ: Recommended Annual Subscription Rates for 2025-26
ITEM 9
DAPTC Commuicated to member councils the information explaining the proposed chnages to the legal entity of the organisation.
PRE AGM READ: Member Briefing for the Change in Legal Status of DAPTC
Motions submitted by the Executive Committee or Member Councils:
The following motions have been drafted and recommended by Tozers LLP following a request for advice by the DAPTC Executive Committee.
A: To consider and if thought appropriate, approve DAPTC transitioning to a Company Limited by Guarantee (CLG) and authorising the Executive Committee to register such CLG before April 2025, with a view to the assets and operations of DAPTC being transferred to the CLG with effect from 1 April 2025 or such later date as the Executive Committee may determine.
Subject to the above motion, to
B: Authorise the Executive Committee to prepare a draft of the articles of association of the new CLG with a view to the finalised articles (following consultation) being formally approved by a further Extraordinary General Meeting (EGM) of DAPTC to be held in March 2025.
C: Authorise the Executive Committee to appoint, from within its own members, the first, ‘placeholder’ Board of Directors of the CLG to enable this to be registered at Companies House in advance of 1 April 2025 to facilitate the transfer of DAPTC assets and operations to the CLG.
D: Authorise the Executive Committee to appoint, from within its own members or by co-option, individuals to act as an interim CLG Board of Directors from April 2025 until the 2025 AGM in November, at which point such Directors will stand down and the full CLG Board will be elected.
ITEM 10
Meeting Closes
Published 18 October 2024
