DAPTC Annual General Meeting
Saturday 18 November 2023 | 10:00am - 12:00 Noon
The DAPTC AGM was held on Saturday 18 November 2023 online via Zoom. The AGM included guest presentation slots from:
- Kevin Moore (Armed Forces Covenant Programme Co-ordinator for Dorset) VIDEO
- Jonathan Owen (Chief Executive the National Association of Local Councils) VIDEO
- DAPTC 2023 AGM Bitesized VIDEO
- AGM Minutes 18 November 2023 Draft
The next scheduled DAPTC Annual General Meeting will be held in 2024 - see the membership timeline on this page.
SUBMIT DELEGATE FEEDBACK TO DAPTC
There is likely to be an Extraordinary General Meeting in 2024 around Spring with the final date to be confirmed to members in early 2024.
NOTE: More than one delegate can attend from member councils, but voting is restricted to one vote per member. Please ensure your delegates know who is elegible to vote as, this will be asked during the Zoom registration process. If meeting in person in 2024 this will be done by voting cards.
2023 10 01 DAPTC AGM Online Guidance for AGM Delegates
DAPTC AGM Delegate Feedback:
Feedback for the 2023 DAPTC Annual General Meeting
Feedback for the 2022 DAPTC Annual General Meeting
Feedback for the 2021 DAPTC Annual General Meeting
DAPTC 2024 Annual General Meeting Timeline:
29 March 2024 - Reminder to member councils of the AGM Timeline for 2024 and supporting documents by email to Clerks and notice in the DAPTC e-news for 2 weeks.
31 May 2024 - Reminder to Clerks of the AGM Timeline and issue the member survey to gather views on the format for the AGM (online or in person). Publish the results of format survey by 14 June 2024.
31 July 2024 - Deadline for DAPTC constitution changes from member councils and parish meetings.
23 August 2024 - Reminder to member councils of the AGM Timeline for 2024 and supporting documents by email to Clerks and notice in the DAPTC e-news for 3 weeks.
16 September 2024 - Deadline to issue DAPTC constitution changes to DAPTC Members
27 September 2024 - Member Motions Deadline
18 October 2024 - Publish DAPTC AGM Notices, registration and Member Information Pack
25 October 2024 - Nominations from members for the roles of President and Vice President - update website and member notifications
23 November 2024 - DAPTC Annual General Meeting 10am to 12 noon.
DAPTC Role Profiles for those supporting the organisation:
DAPTC ROLE DESCRIPTION PRESIDENT
DAPTC ROLE DESCRIPTION VICE PRESIDENT
2023 ANNUAL GENERAL MEETING INFORMATION
DAPTC Member AGM Information Pack
AGM Minutes 19 November 2022 FINAL
AGM Minutes 18 November 2023 Draft
2023 10 01 DAPTC AGM Online Guidance for AGM Delegates
NEXT DAPTC EXECUTIVE COMMITTEE MEETING
The next Executive Committee Meeting will be on 15 April 2024 at 10am to 12.15pm - this is a hybrid meeting with participants able to join online or in person at County Hall, Dorchester.
AGENDA: To be confirmed
Agenda and minutes for the previous meeting on 8 December 2023 are immediately below:
2023 12 08 Executive Committee Annual Meeting Agenda
2024 12 08 Executive Committee Annual Meeting Minutes
2024 DAPTC EXECUTIVE COMMITTEE MEETINGS
The meetings for 2024 will take place on the following dates/times and commencing at 10am:
New Dates poste election to be confirmed.
Friday 13 September
Friday 13 December (Annual Meeting)
We hope to stage these as hybrid meetings going forward via Microsoft Teams or in person at County Hall
DAPTC GOVERNANCE
The Dorset Association of Parish and Town Councils (DAPTC) is a constituted membership organisation covering the whole of Dorset. The Executive Committee is responsible for the strategic direction and financial management whilst the Chief Executive and small team manage day to day operational matters. Executive Committee meetings are held every quarter throughout the year alongside the AGM in November and Annual Executive Committee meeting in December.
DAPTC Executive Committee members and the Chief Executive represent parish and town councils in other meetings nationally, regionally and across Dorset.
DAPTC Governance & Operational Structure
2021 03 18 2 DAPTC Staffing Committee Terms of Reference
Below the Executive Committee sits a Strategy Working Group which focuses on projects and initiatives in development for the benefit of members and our own operations. A staffing committee has responsibility for the wellbeing of colleagues at DAPTC and the recruitment of resources.
DAPTC is a constituted body and the most recent adopted constitution is here: 2022 11 19 DAPTC Constitution
2021 03 26 Strategy WG Terms of Reference Final
The Area Committee structure is geographically constructed to ensure member views are gathered from across the county.
AREA COMMITTEES
The DAPTC constitution provides for the following area committees across the entirety of Dorset.
Central Area Committee | DAPTC Central Area Committee Constitution
Northern Area Committee | DAPTC Northern Area Committee Constitution
Western Area Committee | DAPTC Western Area Constitution
Purbeck Area Committee | DAPTC Purbeck Area Committee Constitution
Eastern Area Committee | DAPTC Eastern Area Committee Constitution
Towns and Larger Parishes Committee | DAPTC Towns & Larger Parishes Committee Constitution
BCP Council Area Committee (Pending) | To be drafted with member input
Each area committee with the exception of the BCP Area Committee, have their own adopted constitutions to guide primarily how they function and appoint individuals to roles. These can be viewed above.
All of the Area Committee meeting information is held on a dedicated page and can be accessed here:
Role Profiles: DAPTC ROLE DECRIPTION AREA REPRESENTATIVE
